RS was chosen to be part of the first phase of suppliers, this was due to RS’s extensive product range, which meant it could cover all of the customer’s product category needs, as well as the technical experience RS has with eProcurement implementations.
To ensure minimal disruption for the engineers and still give them access to all product information they need, a capability called PunchOut was used. This provides a secure connection to RS’s website from within the customer’s eProcurement module. Using PunchOut means that end users can open a purchase order (PO) in their own system, access the RS website and build a basket of products, which is then pulled back into their system. When the basket details are received it automatically populates the PO with all the details the customer needs, ready to be sent (via any internal approvals) directly to RS for processing.
Due to the large number of variables involved in set-up, the teams mapped out the customer’s current process to check that the new process would follow it as closely as possible to achieve the desired outcome and ensure that all the procurement data required was captured in the system.